How to engage employees during an office move

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Moving your office is one of the hardest things that you’ll ever do. It’s a long complex process that requires transparent communication and constant motivation of your employees. So if you’re wondering how to engage employees during an office move, we’ll you’re in the right place. We at Heavenly Moving and Storage, as an experienced moving company, would like to help you with this. We’ll help you to make your move as smooth as possible. So let’s dive in!

Engage employees by having a bulletproof plan before the move

First of all, you’ll have to make them understand the benefits of the new workspace. If they share your vision it’s much easier and they’ll engage much easier. If you own a small office professional think that it’ll take about three months to move the entire office. While if you’re owning a medium office the time is double, and it takes about 8 months or so to move large office. As in every other job in the world, downtime is imminent, so don’t worry about it, but you can reduce it. We as commercial movers Austin TX would advise you to make a schedule and stick to it no matter what. Additionally, each step of the move should have priorities and goals that are well stated. So as you know in any business without a clear, well-scheduled plan there is no victory.

Engage employees during an office move by having a clear communication

We want to as an experienced Westlake moving company Austin want to help you with the move. First, you have to tell your employees as soon as you find out when is the move and where. If you have used your HR team for the move, let them talk with your staff and listen to their demands.  You’ll need to send pictures or answer questions about where to move what, so you’ll need an app for this. You can use apps that are well-suited, like Slack, RingCentral, or any other that you may like. You have to be clear that this will amazingly impact them and that it’ll benefit them and the company. By doing so they’ll feel more relaxed and they’ll even want to volunteer in the moving process. It’ll look like you are doing them a favor.

Top view photo of people at the office sitting around the wooden table;
Communication is maybe even more important than planning if this is a problem the whole move will be very stressful.

Provide them with micro-tasks

Now, this part is all about making a great selection. If you have a small company and you know all of them, it’ll be easier than for the medium size companies. But big companies may arrange more teams or supervisors to help them. So, what you’ve got to do is create different projects with deadlines that they must follow.  After that, you’ll assign them tasks like packing office supplies or decluttering your office, something that’ll keep them engaged. That way, things will be done faster, and both you and them will be able to follow the process. We as storage service Austin TX would advise you to use storage for items that you don’t want to throw but can’t move to your new office. We also have climate-controlled storages that are perfect, especially during hot summers, rainy falls, and cold winters. Think about using it if you want to protect your belongings.

Consider hiring professionals

Now if you want stress-free reliability for yourself and your employees, you should consider hiring professionals. We as a moving company can offer moving services Austin Texas like many other companies out there. That means that you won’t have to worry about:

  • Packing
  • Moving
  • Buying materials
  • Fragile items
  • Workers engaging
A man holding a whilte box with a word office printed on it and a woman holding a pillow, while thinking how to engage employees during an office move;
Professionals unlike your employees are well trained and are more experienced in the whole moving and packing process.

You’ll be entirely free, and your workers won’t have to be affected, as well as your interpersonal relationships. Now, if you want to engage them here we as a moving company can provide you with the materials like boxes for example, and they can pack themselves and label them. After that, we’ll load them up in a truck. Also moving heavy copying machines can be quite difficult for average office workers, also they’re not professionally trained like movers are. Also if the employees don’t know how to disassemble some complex machines or items, professional movers can help them.  Professional movers can also pair what goes where in the box, and they know in which order to put them. Always remember – heaviest on the bottom, lightest on the top.

Engage employees after an office move

Now the moving doesn’t stop after packing and moving to new office space; it’s just a new beginning. Now you should let them assemble what they’ve previously disassembled. You could let them decide to design their new offices as they wish, but this is optional. This is also a great time to see who is showing more loyalty and who is more dedicated to his work. Give them feedback throughout the whole process, and you should listen to their feedback very carefully. The important factor because if they don’t like it or they don’t think it’ll make them productive, it’s better to adjust it right away before everything is unpacked and finished. Use your HR to create better communication between you and your employees. Sometimes they won’t tell everything that’s on their mind, so they may talk more honestly with HR.

Man unpacking a box in his new office;
Don’t forget about the feedback you’re getting from your employees after the move.

The conclusion

As you can see, it isn’t that hard to engage employees during an office move. You just have to be a bit creative and talk to some people, mostly from HR. If you’re a good boss and you have good communication with employees, we suppose that they’ll be no extra trouble or pressure when it comes to moving. That’s it for this post, and we hope that it helped you. Have a nice move!


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